Travel time and km lines for Xero invoices
Enter your travel minutes, kilometres and rates. You get the quantity and amount for two invoice lines to type into Xero.
Work out the lines
The numbers start filled in with an example day. Replace them with yours.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Travel time, Marina berth 14, 10 Nov | 0.78 | 90.00 | 70.20 |
| Vehicle km, Marina berth 14, 10 Nov | 29.3 | 0.95 | 27.84 |
Travel total: 98.04
The calculator runs in your browser. Nothing you type is sent anywhere.
How to use the result
Add each row as a line on the invoice. Put the quantity and unit price from the table in the matching boxes, and pick the sales account and tax setting you use for your other work. If you are unsure how travel should be taxed, ask your accountant.
Hours are shown to two decimals because the amount is the quantity times the unit price. Enter 0.78 and Xero will work out the same amount as the table.
If you have not set up travel as items in Xero yet, the steps are in how to add travel time and km to a Xero invoice.
Why two lines
Travel time and distance are different costs. Keeping them on separate lines lets the client see what each one is, lets you charge a different rate for time in the vehicle than for time on the tools, and keeps your labour line clean. Put the date and the site in the description so the client can place it.
Where the numbers come from
You need travel minutes and kilometres for each job. Tarry records both for every drive between sites, on your phone, so the figures are there when you sit down to invoice. Tarry has no Xero connection and no account, so you type the totals in yourself. Nothing leaves the phone. More on how Tarry handles a work day. Support workers can read how it works for NDIS travel.
Tarry is on Android now. iPhone is coming.
Track the hours you usually lose
Tarry records time on site, travel time and km on your phone. 7-day free trial, then 19.99 AUD once.